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Bookkeeping for Law Firms | The Bookkeeper – Sose
The Bookkeeper provides specialized, detail-focused bookkeeping services for law firms throughout the Central Valley and California. With a strong understanding of trust (IOLTA) accounting, compliance requirements, and legal reporting, we help keep your financial records accurate, secure, and audit-ready—saving you time, reducing CPA costs, and giving you the clarity you need to run your firm with confidence.
Three-Way Reconciliation
Each month, the bank statement, book balance, and individual client trust (IOLTA) ledger balances are reconciled to ensure they match exactly.
Why it matters: Three-way reconciliation helps protect client funds, supports compliance with State Bar Rule 1.15, and reduces the risk of errors or audit issues.
Accuracy
Rely on our thorough attention to detail to keep your financial records accurate and well-managed. We stay up to date with the latest state bar regulations, maintaining a dedicated monthly trust spreadsheet to ensure compliance.
Insightful Reporting
Gain valuable insight into your firm’s financial health with quarterly reports, including profit and loss statements.
Confidentiality
We understand the sensitivity of financial and legal data for small businesses and law firms. Rest assured, your information is kept strictly confidential and secure.
Seamless Communication
We coordinate directly with your CPA to streamline communication, reduce your CPA fees, and ensure your financial records are accurate, timely, and compliant.
If you do not have a CPA, we can connect you with a trusted CPA to support your business needs.
Frequently Asked Questions About Law Firm Bookkeeping
1. What makes a legal bookkeeper different from small business bookkeeper?
Law firms manage client trust accounts, retainers, fee allocations, and strict compliance obligations. Bookkeeping in a legal practice goes beyond simply tracking income and expenses. It involves safeguarding client funds, maintaining fiduciary responsibility, and ensuring financial records are accurate and compliant with established ethical and regulatory standards.
We provide ongoing bookkeeping services including transaction recording, account reconciliations, financial reporting, and support with trust accounting processes. Our goal is to help law firms maintain organized financial records and reliable reporting throughout the year.
Yes. We assist with the bookkeeping processes related to client trust accounts, including monitoring trust activity and supporting proper recordkeeping practices. Maintaining clear trust records helps attorneys ensure their client funds are properly accounted for.
Yes. We are familiar with the California State Bar Rules of Professional Conduct, including Rule 1.15 governing client trust accounts. Because attorneys must maintain records that support their compliance with these rules, our bookkeeping processes are designed to help keep trust accounting organized and accurate.
Your financial records are maintained on a consistent monthly schedule. Regular updates and reconciliations help ensure that your books remain accurate and that financial information is always current and organized.
Yes. Financial reports are provided on a regular basis to give you a clear understanding of your firm’s financial activity. These reports help support informed business decisions and provide organized documentation of your firm’s financial position.
We commonly work with modern bookkeeping platforms such as QuickBooks, which provide reliable reporting and organized financial records. These systems help streamline bookkeeping and maintain consistent documentation.
Yes. If your records need attention, we can assist with organizing and reconciling prior transactions to bring your books up to date. This process helps ensure your financial records are accurate moving forward.
Absolutely. We can coordinate with your CPA or tax professional to ensure they have the financial records and reports needed for tax preparation and other filings.
Ongoing monthly support includes maintaining your financial records, performing monthly account reconciliations, and preparing financial reports based on those reconciliations. These services are performed on a consistent schedule to help keep your firm’s books and trust accounts accurate and organized throughout the year. Additional year-end support, such as Form 1099 reporting, is available as an optional add-on service.